Sackville Minor Hockey Association Powered by Goalline Sports Administration Software

Managers

Please review the Information from the Managers Meeting.   Contact fundraising@flyershockey.ca for Fundraising/Lottery/Budget information.

Each team official should review  the information contained in our Volunterring page to start with and be aware of the Certification Requirements.
 

Starting Off On The Right Skate...

So your tryouts/evaluations are done and you are trying to get your coaching staff together, call all of the parents, book ice times, etc. We are working on our own Coaches/Managers manual but in the meantime, the Managers Manual that Hockey Canada created is an excellent resource. You can download your own copy here if you would like.

New for 2020... Please contact our Web Admin with the following information:

  • Team Name
  • Manager(s) Name(s) and Email Address(es)
  • Head Coach and Email Address
  • Assistant Coaches and Email Addresses
  • 50-50 Coordinator(s) and Email Address(es)
  • **New Requirement for 2020** Team Safety Rep (Contact the Association Safety Rep for details)
  • Fundraising Coordinator, if applicable

Please indicate if any of these individuals would like access to the GoalLine admin portal to be able to send emails/announcements to your team. More on the website below.

You should also organize a parents meeting so that you can introduce your coaching staff and talk about team rules, fundraising, travel, etc. Here are some important documents to get you started:


OK, We have started our season...now what?

Team Website and Roster (Please do not confuse this with your Hockey Canada Team Roster contact Registration@flyershockey.ca)

As outlined above, the first thing you should do as a Team Manager is contact SMHA Web Admin who will grant you access to the GoalLine Portal.

Once logged in you can:
  1. Edit your coaches/managers contact information (Team Admin:Add-Edit-Delete Coaches/Managers)
  2. Verify your Roster and Edit Player/Parent Information (Team Admin: Add-Edit-Release Player)
  3. Create a News Article and send out to your team. (Communication Tools: Add-Edit-Delete News Article)
  4. Ensure they all know how to access the team website...they can find the team in the Division drop down list the main website.
  5. Edit your Exhibition/Regular Season Schedule information to add the correct teams (Schedule Tools: Edit Details for...) Most teams are tied in so games will automatically appear on your Schedule.
  6. Enter in any of your known practice times and send out to the team (Schedule Tools: Add-Edit-Delete Practices)
  7. Enter your tournament in the schedule (Schedule Tools: Add-Edit Games for...)
  8. You can get help for all of these functions by clicking on the 'Help' link at the top right hand side of the Menu. This is a great tool for sharing information with the team so make sure you learn how to use it...it will make your job much easier.
Our Webmaster has more of an educational role. He can guide you about how to add news articles, how to enter games/practices to your team's schedule, and maintaining your roster.

Your team roster must be submitted to the Director of Registration so that the team may be registered with Hockey Nova Scotia. It must include coach, assistant coaches, trainer (if different that coach) and one manager.   You should get this sent out as soon as possible in October and be sure to include all bench staff and team officials.

 
Budgets and Fundraising

Your next task will be to plan the team budget.  In the managers persentation you will see a template for team  budgets.  These are the expenses that are associated with your team for this season.   You have a limit that you are required to stay under.  You do not need to get parent approval as long as you stay under you limit.  There are exceptions to that limit but must be approved by your parents and then SMH.   You need 65% approval by your parents and the by the SMH Treasurer.  There are rules around the types of things that can be in the budget and there are also limits imposed by SMH. You may be able to exceed the budget limits but you must get approval from the Treasurer first and the increase must be for reasonable items like Ice Costs and Dryland Training. At the managers meeting at the beginning of the year we provide a budget template in Excel format that you must use as a base for you team budget.  Remember each team should start of their budget by collecting a start up fee.   Suggested amount is $200.00    That money will get you up and running.  Parents will have the opportunity to fundraise their porton of the budget and at the end of the year when all the team bills are paid, they may be eligible for a refund of out of pocket money.
  • See Treasurer Meeting for copy of Budget
What happens if a parent does not meet their financial obligation?

This is a very touch situation that the parent has put your team.in.   SMH pays a lot of bills on your teams behalf and we need to collect from all teams in order to pay those bills.   You will receive two invoices throughout the season and if one parent cannot pay the team is still required to pay.    No refunds or 50/50 money will be released until after all team bills are paid.   SMH will put the unpaid portion on the parents registration the following year and collect the unpaid money and return it to the parents on last years team when collected.

What do we have to return at the end of the year?

We need cheque books, debit card and a copy of the final budget.

Team fundraising rules and information can be found here: Coaches/Managers->Team Fundraising
 
 
Games and Scheduling
 
We are continuing to work on this section of the website. We are posting information on the following items soon:
  • League Scheduling
  • Arranging Exhibition Games and Referees
  • Travel Permits
  • Game Sheets
  • Cancellation Process
Let us know if we are missing anything that you think might be helpful in this area.


Buying and Selling Ice

When an email goes out stating that ice is available, you must "reply" to that email and get confirmation that it is yours.

Arrangements are made with the team selling about the cost and how to pay via email.

Then the team that bought the ice goes into the Flyers Website and "claims it".  The ice moves automatically to their team schedule.

You must have confirmation from the team selling via email that the ice is yours.  Nobody should be in under the Claim Ice section unless they have purchased ice though the email process. 

Game ice belongs to the game schedulers.  If they cannot use it, it goes to our Ice Manager who shares with all divisions.  If it cannot be used it is sold.   
If there is no buyer for the ice, it is returned to the division and / or team for free use so it does not go empty.

Exception:  If game is cancelled with less than 24 hour notice, and our scheduler cannot use it, game ice will be given back to division/team for practice at no cost.   It will not be put out for sale.

Risk Management

Most of the Risk Management requirements are described here. Make sure your team is certified as soon as possible and make sure to register for any required courses early as they fill up quickly. It is also important to understand what our insurance prolicy does and does not cover, especially in regards to fundraising and special events. The following documents provide a lot of valuable information on the subject:
  • Safety Requires Teamwork - Hockey Canada's guide to our insurance policy.
  • Insurance Brochure - Summary of our Hockey Canada insurance policy.
  • Insurance FAQ - Frequently Asked Questions about our inurance policy as compiled by Hockey Nova Scotia
  • SMHA Safety - Information on our policies and procedures regarding safety and injuries.

Discipline and Suspensions

Our discipline policy is described here and we have also provided a Suspensions Guide for the manager and coaches. It is the head coaches responsibility to understand the infractions that will result in suspensions and to sit the offending player. You should hear back from Hockey Nova Scotia withing 48 hours of the infraction regarding the actual length of the suspension.  If you need asisstance in clarifing or are away and need help now, please contact our Suspension Coordinator.  Contact found under Executive Tab on our website.

 

Forms and Documents


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